The Anne Frank Trust UK

Using education to create a society safe from prejudice and discrimination

Vacancies

ROLE TITLE: Keighley Youth Action Project Producer

SALARY: £160 per day (including travel and subsistence costs)

CONTRACT: Freelance contract from 1 October 2018 to 31 July 2019

HOURS: Average of two days per week (15 hours per week); this will vary as the project progresses. Evening work required.

BASED: This role is home-based, but will require travel to Keighley and across Yorkshire. Occasional national travel.

TASK AND RESPONSIBILITIES: The role of the Youth Action Project Producer will include:
1. Developing project content and resources, bespoke to the Keighley Youth Action Project.
2. Delivering the Keighley Youth Action Project to young people in both formal and informal settings
3. Managing the Keighley Youth Action Project as directed by the Yorkshire and Humberside Regional Manager and Youth Action Project Lead.
4. Working to time and achieving targets.
5. Creating and maintaining relationships with partner organisations in Keighley
6. Working with partner organisation to allocate the project budget
7. Assessing and evaluating all work as directed.
8. Building and deconstructing the exhibition (light manual work).
9. Ensuring the safety of young people under your supervision.
10. Undertaking training.

PERSON SPECIFICATION:
Competences, qualifications and experience criteria
Essential or Desirable

  • Considerable experience of working with young people aged 16 to 25 years old in an educational or youth work setting. Essential
  • Experience of working with secondary aged young people (particularly KS3). Desirable
  • Experience of working in youth work or community education. Desirable
  • Teaching or youth work qualification. Desirable
  • Experience of creating products, programmes or resources for use in educational or youth work setting. Essential
  • Experience of managing and delivering projects on time and within budget. Essential
  • Experience of building relationships with partners and funders. Desirable
  • Understands and is passionate about the aims of the Anne Frank Trust UK. Essential
  • An understanding of significant issues that affect the lives of young people in Keighley. Essential
  • Experience of facilitating discussions with young people around these issues. Desirable
  • A good standard of written and spoken English. Essential
  • Good communication skills. Essential
  • Ability to work as part of a small team. Essential
  • A willingness to travel around the Yorkshire and nationally. Essential

HOW TO APPLY AND NEXT STEPS:

  • To apply, please send your CV and a supporting statement of no more than two sides of A4, which addresses your motivations for applying and how you meet the person specification. Please send applications to shona@annefrank.org.uk by Tuesday 14 August.
  • If shortlisted, interviews will take place in week commencing 20th August. Interviews will be conducted by Grace Dunne, North East Regional Manager and Youth Action Project Lead, and Grace Nelson, Yorkshire and Humberside Regional Manager.
  • Unfortunately, as the Anne Frank Trust UK is a small organisation we will not be able to respond to candidates that have not been shortlisted. As such if you have not heard from us within two weeks of the closing date please assume that you have been unsuccessful on this occasion. We hope you will not be deterred from applying for another role with us in the future.
  • Successful applicants will be required to undergo training and an enhanced Disclosure and Barring Service (DBS) check.
    The Anne Frank Trust UK is an equal opportunities employer

You can download the full job pack here.

ROLE TITLE: Special Events Manager

HOURS: Full time

SALARY: £33 – 35K

BASED AT: The Anne Frank Trust UK, Star House 104-108 Grafton Road, London NW5 4BA

REPORTING TO: Director of Development

INTRODUCTION

The Anne Frank Trust UK is an education charity that envisages a society safe from prejudice and discrimination. We believe that through education young people can be made more aware of the damage prejudice and hateful attitudes cause and be equipped with the necessary skills and knowledge to challenge attitudes and actions.

PURPOSE OF THE ROLE

Working closely with the Director of Development, the Special Events and Partnerships Manager role is key to ensuring the Trust expands and diversifies its supporter base through the planning and delivery of successful donor events.

This role has primary responsibility for:

  • Managing and developing the Trust’s current main fundraising event, the prestigious Anne Frank Trust Annual Lunch to mark Holocaust Memorial Day each January
  • This will include working closely with a volunteer committee, managing the full event process; planning, budgets, marketing, gaining sponsorship and successful delivery to ensure donor satisfaction and fantastic stewardship is provided.
  • Working with volunteer and corporate partners to develop a portfolio of smaller events throughout the year to cultivate and encourage support from existing and new donors
  • Developing a sporting and challenge events portfolio that we can offer to current and potential supporters, including corporate
  • Developing partnerships with companies and individuals who can support via events and further

BUDGETRY RESPONSIBILITY

The Special Events and Partnerships Manager will work with fundraising team in securing a defined target income through special events, set out in the annual fundraising targets that form part of the fundraising and organisational income budget.

MANAGEMENT

This role will manage the Fundraising and database assistant as well as potential Interns hired to provide administrative support during a defined 6 months period pre-and post-Annual HMD Lunch.

TASKS & RESPONSIBILITIES

  • Planning & Income Generation
  • Oversee and manage all aspects of the Annual Lunch including guest list and invites, management of event brochure including sponsorship from corporates, all aspects of the day such as event film creation, speakers, catering, table planning,
  • Manage and work with the Annual Lunch Committee, to ensure successful planning of event.
  • Manage post event follow up with attendees to ensure all income is received and identify development opportunities for attendees.
  • Take strategic responsibility for the growth and development of the annual lunch over time, looking for new opportunities and ideas to make this even more successful.
  • Support the Director of Development with the planning and delivering of bespoke fundraising events to help developing partnerships with corporates and major supporters; identify opportunities and contribute to event development.
  • Manage and support the Young Professionals Committee and review structure and purpose.
  • Look at developing a small portfolio of challenge events to appeal to existing and new supporters as an appealing way for them to continue to support the charity.
  • As part of the fundraising team, contribute to the identification and development of new opportunities in support of the Fundraising and Organisational growth plans.
  • Keep abreast of developments and trends in special events fundraising.

People Management

  • Line management of a Fundraising events and database assistant and possible interns to support on Annual Lunch.

Database Management

  • Oversee and manage the Fundraising Assistant in use of Salesforce.
  • Make sure all activities for the Annual lunch and other events are correctly recorded on Salesforce, allowing for analysis of event, and follow up with key supporters.
  • Make sure all communications sent to supporters are GDPR compliant and make sure we are communicating with supporters in the best way to ensure the best response.
  • Ensure that records are kept in line with the Data Protection Act and GDPR.
  • Ensure compliance with charity legislation and best practice guidelines

Relationship Management & Communication

  • Cultivate and maintain good relationships at all levels with external and internal stakeholders and supporters to further the aims and objectives of the fundraising team and of the charity.
  • Support the development and delivery of appropriate donor communications before, during and after fundraising events, including the planning and implementation of post-event donor cultivation.
  • Create and maintain donor communication plans for significant supporters and sponsors of events.

Teamwork

  • Be an active member of the fundraising team; attend regular team meetings and assist with fundraising events and other areas as required.
  • Undertake any other duties appropriate to the grade and relevant to the objectives of the wider team as agreed with the Director of Development.
  • Be aware of and abide by all relevant Anne Frank Trust UK policies and procedures, especially Health and Safety and Diversity.

PROBATION PERIOD

The role will be subject to a six month probationary period.

PERSON SPECIFICATION

Experience and knowledge

Importance Criteria

E Demonstrable experience in delivering successful large-scale fundraising events, on budget and above specification

E Experience of working with high level volunteers in organising an event

E Experience of managing a portfolio of challenge and sporting events and of promoting these to a wide audience to ensure places are filled and money raised

E Good knowledge of health and safety and the legal aspect of events, such as risk assessments and charity tax. Familiarity with the IoF and Fundraising Regulator codes of practice.

E Relevant experience of using Salesforce or other fundraising database

E Understanding of GDPR and requirements of data protection

E Experience and knowledge of engaging corporate partners to support events

Skills and abilities

Importance Criteria

E Ability to work with other people at different levels to identify requirements for an event and to ensure a successful outcome. A collaborative and professional approach and able to build and maintain strong working relationships at all levels.

E Excellent project management skills. Extremely organised and able to manage a large project with many different aspects and remain calm under pressure.

E Strong interpersonal skills including networking and the confidence and ability to liaise and negotiate at a senior level

E Excellent written and verbal communication skills. Confident at presenting to smaller and larger groups and adept and confident in pitching ideas internally and to external audiences.

E Strong attention to detail and ability to engage and deliver all elements of an event to the highest standard

E Excellent organisational skills with the ability to apply project management principles and effectively manage and prioritise a varied workload

E Self-starting and self-sufficient, able to think on your feet to problem solve and find creative solutions to challenges.

E Excellent IT skills and ability to pick up new skills easily.

E Commitment to equal opportunities and inclusion

E Happy to work out of hours (some evening and weekends) when required for events. Flexitime and TOIL will be provided in most circumstances

Please apply with your CV and covering letter to info@annefrank.org.uk by 13 August at 6pm. Interviews will be held w/c 20 August.

ROLE TITLE: Fundraising and database assistant

HOURS: Full Time

SALARY: £23 – 25K

BASED AT: The Anne Frank Trust UK, Star House 104-108 Grafton Road, London NW5 4BA

REPORTING TO: Special Events Manager

INTRODUCTION

The Anne Frank Trust UK is an education charity that envisages a society safe from prejudice and discrimination. We believe that through education young people can be made more aware of the damage prejudice and hateful attitudes cause and be equipped with the necessary skills and knowledge to challenge attitudes and actions.

PURPOSE OF THE ROLE

To provide support to the fundraising team on a range of administrative tasks, specifically database management, including updating donations, thanking donors, running reports and creating lists for communications via email and post, managing data protection and data consent.

To assist the with the organisation and running of the charity’s large annual lunch event, including logistics, catering, guest list management, creation of brochure and sponsorship.

BUDGETARY RESPONSIBILITY

This role carries no individual income target but is expected to contribute to the overall team target, in particular from the annual lunch.

MANAGEMENT

This role carries no line management responsibility.

TASKS & RESPONSIBILITIES

  • Fundraising and database administration
  • Responsible for day to day running of database (Salesforce) for the fundraising team.
  • Ensuring all donations are correctly recorded on the database and thanked appropriately.
  • Help maintain accurate, consistent, and reliable information about supporters for fundraising and relationship-development purposes
  • Assist with data segmentation, creating data lists for mailing, correct recording and analysis of income for development purposes.
  • Working with finance team, set up and maintain monthly reconciliation between Salesforce and finance systems (Sage)
  • Ensure compliance with GDPR and data protection with all communications and donor activity.
  • Provide support and training in maintaining and utilising Salesforce for the fundraising team.
  • Be the main point of contact for external support on fundraising database issues

Event Administration and support

  • Support the Special Events Manager with all aspects of the Annual Lunch, including:
  • Organise committee meetings, take meeting minutes and follow up on actions
  • Co-ordinate and manage all mailings for the event including Save the Date, invitation and other information sent to supporters
  • Liaise with event venue, caterers and other suppliers involved in the event to ensure smooth running of the event prior to and on the day
  • Liaise with committee members, table hosts, speakers and guests to ensure all have the information needed for the event.
  • Support the Special Events Manager and work with the Communications team on the creation of the event brochure and other materials needed.
  • Organise and manage volunteers required for the event
  • Ensure all income information from the event is correctly entered onto the database and support with post event follow up and thanking
  • As part of the fundraising team, contribute to the identification and development of new opportunities in support of the Fundraising Growth Plan and Organisational Strategy.

Supporter Care

  • Ensure donors are thanked in a timely and appropriate way and record all communications on the database
  • Support the development and delivery of appropriate donor communications before, during and after fundraising events, including the planning and implementation of post-event donor cultivation.

Teamwork

  • Be an active member of the fundraising team; attend regular team meetings and assist with fundraising events and other areas as required.
  • Undertake any other duties appropriate to the grade and relevant to the objectives of the wider team as agreed with the Head of Fundraising.
  • Be aware of and abide by all relevant Anne Frank Trust UK policies and procedures, especially Health and Safety and Diversity.

K. PROBATION PERIOD

The role will be subject to a six month probationary period.

J. PERSON SPECIFICATION

Experience and knowledge

Importance Criteria

E One year’s experience of using a CRM database

E Understanding of GDPR and requirements of data protection

E One year’s experience in an administrative role, used to working in a small team and able to manage priorities

E Excellent attention to detail and high levels of accuracy

E Good knowledge of Microsoft Office programmes and able to pick up new skills easily

Skills and abilities

Importance Criteria

E Strong written and oral communication skills

E Good organisational skills

E Ability to work under pressure

E Self-starting and self-sufficient, able to think on your feet to problem solve and find creative solutions to challenges.

E A positive can-do attitude

E Commitment to equal opportunities and inclusion

E Happy to work out of hours (some evening and weekends) when required for events. Flexi-time and TOIL will be provided in most circumstances

Please apply with your CV and covering letter to info@annefrank.org.uk by 13 August at 6pm. Interviews will be held w/c 20 August.